Administrative Assistant - Online Learning Applications

Administrative Assistant - Online Learning Applications

Job ID: 2013-17536

# of Positions: 1
Posted Date: 5/13/2013
Job Location: US-MA-Boston
Position Type: Regular Full Time
Category: Administrative/Clerical

Overview

Pearson has one defining goal: to help people progress in their lives through learning. We champion innovation and we invest in models for education that deliver on our promise for effective, accessible, and personal learning from early literacy, college and career readiness to professional education, through data informed instruction and inventive applications for mobile and digital learning.

Pearson, the world's leading learning company, has global-reach and market leading businesses in education, business, and consumer publishing and is listed on the London and New York stock exchanges (UK: PSON; NYSE: PSO). For more information, visit www.pearson.com.

Pearson is an Equal Opportunity and Affirmative Action Employer, and a member of E-Verify. All qualified applicants, including minorities, women, veterans, and people with disabilities are encouraged to apply.

Responsibilities

The Administrative Assistant - Online Learning Applications provides centralized day-to-day administrative support to the Senior Vice President of Online Learning Applications and her management team in the online learning product development groups in Pearson Higher Education. This group includes various product teams specific to the Pearson MyLabs product lines and has team members that are remote as well as located in both the Arlington Street and Boylston Street Pearson buildings in Boston.

Relocation is not available for this position. Ideal candidate will reside within the Boston area. This is a benefit eligible, non-exempt, hourly paid, Full time position.

Responsibilities:
- Manage the Senior Vice President's daily calendar, reviewing meetings, prioritizing requests for time and interacting with other company Executives and their Assistants to coordinate a variety of complex executive meetings.
- Work with department heads and Human Resources to assist with new employee on-boarding procedures.
- Arrange travel schedule and reservations for the Senior Vice President and provide assistance as needed to members of the senior management team.
- Arrange logistics for on and off-site events, conferences, meetings, seminars and other functions.
- Manage monthly business tasks, such as expense reports, tracking project spending and related employee time sheets, processing invoices and departmental costs.
- Assist other team Executives with their calendars as needed.
- Act as a liaison between departments, prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Ensure that the Senior Vice President is kept up to date on current priorities and important details.
- Other duties and tasks as assigned.

Qualifications

REQUIRED KNOWLEDGE AND EXPERIENCE
- Bachelor's degree preferred.
- 2-3 years of experience in a similar role required.
- Experience with calendar management required.
- Excellent organizational and communication skills required.
- Experience and interest in working in a fast-paced work environment which requires problem solving and handling multiple priorities simultaneously required.

Skills/knowledge/abilities -
- Excellent calendar management skills, including the coordination of complex meetings for multiple high level individuals.
- Proficiency using Microsoft Office Suite, including Word, Excel Outlook, and especially PowerPoint required.
- Familiarity with travel coordination websites such as Concur or a similar system, preferred.
- Ability to effectively attend to a diverse range of priorities working with people/teams throughout the organization on demand, and in high-pressure situations.
- Experience supporting individuals in a professional services, educational publishing, multimedia web products, or IT environment preferred.
- This person must be able to sit or stand at a personal computer for a reasonable length of time typing and reading.
- Ability to handle a high volume of work in a short period of time, handle multiple priorities simultaneously and operate in a demanding work environment is important.
- Reliable attendance and punctuality is critical to successful performance in this role.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.