Executive Assistant

Executive Assistant-13006171

Description
Global Compensation & Benefits (GC&B) is a world-class organization which supports business success through strategic and innovative total compensation solutions and benefits programs for American Express employees. This position plays a key role in providing administrative support to the Vice President of Global Benefits, Vice President of US Benefits and back-up support to the broader team.

The person who assumes this role will serve as the lead for:

* Administrative support- calendars including future planning on weekly and monthly basis, travel arrangements, and phone & email coverage, travel and expenses.
* Creating presentations and other documents Office-wide operations - including the maintenance of distribution lists, office supplies, organization charts and databases; invoice processing through electronic system; electronic and hard copy filing of presentations and meeting materials; and processing expense reports, updating and maintaining technology inventory, and budget maintenance.
* Attendance tracking and recording in on-line timekeeping system.
* Office communications - setting up meetings with critical internal and external partners across a global team.
* Coordination of logistics - team meetings and trip planning, conference calls, on-boarding process.
* Travel planning - including creation of travel agendas, booking flights, car services, hotel accommodations.
* Additionally, this individual will have the opportunity to take on special projects across the wide array of needs within Benefits department.

Qualifications

* Minimum of 3+ years work experience providing executive level support, and desire to remain in field.
* Strong proficiency in PowerPoint, Word, Excel, Outlook.
* Experience with making travel arrangements through Axiom system and expense management in Concur is a plus.
* Strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
* Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements.
* Solid interpersonal skills and ability to interact with all levels of management.
* Ability to effectively build and sustain working relationships with internal/external customers and colleagues.
* Reliable thought leadership and good judgment.
* Self-motivated and proactive.
* Professional demeanor and positive attitude.
* Proven ability to manage multiple priorities in a fast-paced, dynamic environment and execute across multiple initiatives independently and as part of a team.

Job: Administration
Primary Location: US-New York-New York
Schedule: Full-time