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Ottawa (Downtown) ON Permanent Posted: Friday, 15 March 2019
Applicants must be eligible to work in the specified location

Executive Administrative Assistant

Take a central role
The Bank of Canada has a vision to be a leading central bank-dynamic, engaged and trusted-committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

About the position
We are establishing a pool of pre-qualified candidates to staff Executive Administrative Assistant positions for various departments at the Bank of Canada for either short term, term or regular positions. As an Executive Administrative Assistant, you will be part of a dynamic workplace. You will provide full clerical and administrative support to departmental staff. You will also be accountable for a wide range of office management and operational support services for the department.

Your future responsibilities
You will prioritize and manage inboxes and calendars for senior management, schedule and control their appointments, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation. You will assist leaders you support by tracking deliverables and due dates, and either adding reminders in their calendar, bringing items up during your regular touch bases, or blocking time in their calendar to complete the task. You will also coordinate travel arrangements and support managers with the process for expense claims. On occasion, you will support meetings by assisting meeting participants with Skype or conference call technologies, plan with caterers to provide refreshments to the attendees, and assist with onboarding new team members in the department.

You will take initiative to enhance the efficiency and effectiveness of the office by proposing improvements, writing procedures, and reformatting and converting documents, and ordering stationery supplies. As an innovative problem solver, you will participate in departmental projects and initiatives and suggest process improvements. You will also be responsible for maintaining and updating the department's filing and data systems.

Your education and experience

  • high school diploma and a minimum of two full years of recent work experience providing administrative support services


  • an equivalent combination of education and experience may be considered


  • working knowledge of Microsoft SharePoint

Your knowledge and skills
We are looking for a strong team player, who actively participates in achieving team goals and who can plan and organize work, anticipate and adapt to different clients' needs, ask for clarification when required and react quickly to change. You maintain an attention to detail and monitor the quality of your work. You have intermediate computer skills with the Microsoft suite, including Outlook, Visio, Excel, Word and PowerPoint and have a strong knowledge of office procedures and related policies. You are also able to follow the processes and procedures surrounding protected and confidential documents and information. As well, you possess strong written and oral communication skills, can write clear and grammatically correct short documents, and can convey straightforward messages with tact. The ideal candidate is open-minded, adaptable, and takes initiative to proactively overcome any work obstacles that may arise, such as juggling competing demands by prioritizing, re-negotiating deadlines when applicable while ensuring quality.

Language requirement
English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career.

  • Starting salaries are based on qualifications and experience and typically range from $52,700 to $61,500 (job grade 12)
  • Depending on performance, you may be eligible for performance pay for successfully meeting (3 to 5% of your base salary) or for exceeding expectations (7% of your base salary). Exceptional performers who far exceed expectations may be eligible for higher performance pay.
  • Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
  • Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
  • Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

For more information on key benefits, please visit .

Additional information

  • Priority will be given to Canadian citizens and permanent residents
  • Security level required: Reliability
  • There will be no relocation assistance provided

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted .

Ottawa (Downtown) ON, Canada
Office and Admin
Bank of Canada
Bank of Canada
2019-03-15 8:56:04 PM

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