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Job Details


Billing Adminstrator (Full Time)

Location: Cleveland, Ohio Country: United States of America Rate: $43k-$45k

JOB SUMMARY: Manages all aspects of the billing cycle.


  1. Maintains Client Files with rate and guideline specific information.
  2. Maintains Fee schedules.
  3. Prints monthly invoice pre-bills, edits and finalizes.
  4. Processes invoices by the 15th of each month.
  5. Once edits have been completed and returned, review prebills to ensure client specific guidelines are met.
  6. Sends out monthly and quarterly invoices.
  7. Checks status of write-downs on invoices on all websites and processes write offs for non-appealable amounts.
  8. Resubmits invoices as needed with corrections.
  9. Submits appeals per client timelines.
  10. Manage adding and approving new clients, matters, rates, timekeepers, budgets and case set-up forms to the numerous electronic billing websites.
  11. Collections on past due accounts for all electronically billed clients.
  12. Processes invoices for third party vendors $500 and above throughout the month.
  13. Posts time every Tuesday in Coyote.
  14. Provides weekly report for hours worked for Associates and Paralegals.
  15. Duplicates, files and retrieves accounts receivable material as needed for submission of invoices.
  16. Generates reports for specific clients.
  17. Closes out matters in Coyote with closing forms provided by attorney/secretary.
  18. Responsible for setting up Coyote users and timekeepers.
  19. Coyote continued support/questions for secretaries/paralegals.
  20. Submits various additional invoices as needed for specific clients.
  21. Prints monthly statements for all clients with the exception of electronically billed.

Posted Date: 20 Mar 2020 Reference: CBBA Company: Bonezzi Switzer Polito & Hupp Co. L.P.A. Contact: Angela M. Bambrick