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Corporate Secretary (Full Time)

Location: Cincinnati Ohio Country: United States of America
 

We are seeking candidates for a Full time Corporate Secretary position in our Cincinnati office. Scheduled hours will be 8:30 a.m. to 5:00 p.m., Monday through Friday (37.5 hours/week). This position will provide secretarial support/administrative assistance and manage workflow for attorneys and/or paralegals across multiple practice areas.

Position responsibilities include but are not limited to the following:

  • Types correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal.
  • Answers telephone calls, takes messages or sends callers to voicemail system if preferred.
  • Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Establishes and maintains calendar, contact lists, and deadline reminder systems.
  • Maintains attorney and general office files.
  • Works with business intake department to open/close/update matters as appropriate.
  • Reviews and prepares files to be closed when matters are complete.
  • Maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship.
  • Schedules appointments and travel arrangements.
  • Enters attorney and paralegal time into the timekeeping system.
  • Works with Billing Department and billing attorney to review and revise billing Proformas.
  • Assist in finalizing bills for client mailing.
  • Attention to check requisitions/payment of vendor invoices.
  • Additional duties as assigned.

Candidate must be self-motivated, detail oriented, confidential, dependable, and display good judgment. Individual must have excellent customer service skills and telephone etiquette, be team oriented, flexible and a problem solver. Strong computer skills with experience in Windows 10, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint, and Outlook and a working knowledge of Nuance is necessary. Exceptional proofreading and the ability to apply grammar, spelling, and punctuation skills a must. Additional qualifications include solid organizational skills and ability to multi-task under pressure.

Qualified candidates will have a minimum of 5 years of legal secretarial/administrative experience. Paralegal experience also welcomed.




Posted Date: 19 Aug 2019 Reference: CB Company: Thompson Hine LLP Contact: Allyson Parsons