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Atlanta, Georgia - USD Full Time Posted: Friday, 15 March 2019
Job Description

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Bookkeeper Accounting Responsibilities:


We recognize that bookkeepers often are assigned

responsibilities over and above what can strictly be

considered as "Accounting". However, the purpose o

f this list is only to itemize those Accounting items t

hat are

critical to closing the books monthly, and their as

sociated deadlines. A successful Bookkeeper and thei

r Manager

will determine how to prioritize job responsibiliti

es to ensure that these deadlines will be met accurat

ely and


Daily/Weekly Deadlines:

Items in this list will be ongoing routinely throug

hout the month. An efficient

Bookkeeper will be able to organize their day to en

sure that they check for new "higher frequency" activit

y daily and

process to completion accordingly. "Lower frequenc

y" transactions might be most efficiently reviewed wee

kly. All

items must be up-to-date for the entire month by th

e end of the first workday after the start of the ne

w month


Banking Activities:

Record cash receipts and make bank deposits. Che

ck for and record electronic funds

transfers. Enter activity into General Ledger syst

em (usually QuickBooks).

Vendor Payments:

Receive vendor invoices and verify that quantity

received, price, and terms information

agrees to purchase orders and receiving documents.

Make sure payment approval is recorded on the

invoice, or route to proper individual for authoriz

ation. Batch for payment, and enter into appropria


manual or automated system.

Expense Reports and Credit Card Transactions:

Ensure expense and credit card reports have

appropriate receipts and approvals. Match expense

reports to employee advances, as appropriate, and

process cash deposit for reimbursement. Follow-up

on any missing documentation on a timely basis, as


Invoicing Activities:

In some cases, vendor payments may lead to offset

ting invoices to a secondary

service provider (such as reimbursement for lunch p

rograms). When such payments are made, prepare

and record appropriate invoice. Invoice payments a

re included above under Banking Activities.

Payroll Activities:

Updating employee payroll records, responding to em

ployee payroll-related questions,

and processing ongoing payroll payments, are Human

Resource activities and not an accounting function


However, bookkeepers must ensure that generated pay

rolls are entered into the general ledger timely,

deleted or re-issued checks are recorded appropriat

ely, and payroll tax payments are verified and


General Ledger Activities:

Update chart of accounts as needed. Record accrual

s in ledger monthly.


Provide documentation as needed to support Accou

ntant's reconciliation of bank and

ledger account balances.

Other Responsibilities:

Items in this list are not strictly critical to an

efficient closing process, but are

necessary for an efficient and ongoing accounting o

peration. All items should be current at month-end


Filing System:

Maintain an efficient and effective filing syste

m of accounting documents to facilitate

timely document retrieval, as needed.

Fixed Asset Activities:

Understand the differences between capitalized a

ssets and expense items.

Attach approved asset identification tags when inst

ructed by the Accounting Manager. Notify Accountant

and Accounting Manager any time an asset is sold, d

iscarded, or destroyed. Assist with the annual Fixed

Asset physical inventory.

Report Preparation:

Prepare accurate and timely periodic reports as

scheduled or requested.

Special Projects:

As requested.

Knowledge - Skills -- Abilities:

Basic understanding of accounting concepts, terms,

and the closing cycle.

Ability to follow directions, multi-task, and meet


Ability to adapt to new accounting software tools:

QuickBooks and Box.



Team work, Detail oriented, Sense of urgency, Acco


Company Description Company Philosophy:

"A Successful business is the creation of satisfied customers."

Avolon Accounting & CFO Services (AABS LLC) was founded by Candy Yu in San Francisco, CA in Jan, 2005. Currently we have two offices in both San Francisco, CA and Atlanta, GA.
With over 18 years of solid accounting expertise, our qualified CPAs offer reliable personalized Accounting, Tax & customized CFO Services nationwide with GAPP compliance. Whether you are an Independent Contractor, Sole Proprietorship, Corporation who just starting business or in business for years, our friendly services are here to assist you with your individual needs.
We are looking forward to be your partner to success, to grow with you and your business.

Atlanta, Georgia, United States of America
3/15/2019 12:41:00 PM

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