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Maine - USD Full Time Posted: Tuesday, 14 November 2017
Founded in 1813, Colby is one of Americas most selective colleges. Serving only undergraduates, Colbys rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the Colleges deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:

Administrative Assistant

Office of Admissions and Financial Aid

Full-Time, Non-Exempt, Hourly, Support Staff Appointment

The administrative assistant will provide administrative support to members of the alumni and visitor relations team in the Office of Admissions and Financial Aid. This individual will be responsible for coordinating on- and off-campus admissions and financial aid events, overseeing a group of student workers, connecting alumni with admissions volunteer opportunities, and arranging student travel for admissions recruiting events.


* Serve as the primary administrative support for projects, communications, events, travel, and data inquiries for admissions officers on the alumni and visitor relations team

* Provide support for events and travel; schedule locations and catering, arrange visits, sendi materials, set up for events, coordinate contract and travel arrangements, and other related tasks

* Train and work closely with a team of student workers

* Respond to students, families, school counselors, and others via phone and email

* Perform significant data entry, record keeping, mail merging, uploading, and proofing of prospective student and applicant information

* Prepare, proofread, print, and send letters, emails, and other communications to multiple constituents

* Assist in mailroom operations as needed, creating, printing and posting a wide range of mailings

* Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


* High school diploma or equivalent required; professional coursework or post-secondary education are a plus

* Previous experience involving data entry, word processing, and computer system operations with significant experience with the Microsoft Office Suite preferred

* Ability to quickly become proficient in the admissions and financial aid database programs, as well as an interest and ability to learn other programs

* Talent to perform a wide range of administrative and support related tasks

* Ability to handle confidential information with discretion

* Excellent interpersonal, communication, and organizational skills with a high level of motivation

* Attention to detail and accuracy are critical

* Working knowledge of business English and proofreading skills

* Must be able to work independently, exercise judgment, and manage projects with minimal supervision, as well as to adjust as new projects are assigned

* Ability to make an impact through work as a member of a team and diverse community


This position has significant interaction with all members of the admissions team, as well as faculty and staff across campus, high school and college students, parents, vendors, visitors, and other constituents of the College.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting and occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:

Administrative Assistant (Admissions and Financial Aid) - Search Committee

Office of Human Resources

Colby College

5500 Mayflower Hill

Waterville, ME 04901-8855

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veterans status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination.Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institutions education programs and activities. Questions regarding Title IX may be referred to Colbys Title IX coordinator or to the federal Office of Civil Rights.We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.For more information about the College, please visit our website: .

Maine, United States of America
Office and Admin
Colby College/Human Resources
Colby College/Human Resources
11/14/2017 2:54:33 PM

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