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San Diego, California - USD Full Time Posted: Friday, 11 January 2019

Job Details



Responsible for the analysis of monthly program financial statement analysis compared to Operating Budget, County Budgets, performance targets to determine the accuracy of revenues, billings, collection, and revenue recovery activities. Required to review monthly financial results and address unusual fluctuations and variances year over year and compared to budgets. Responsible for all aspects of Revenue, Billing, Collection, and Revenue Recovery including, but not limited to, detailed knowledge and application of non-public school contracts, county reimbursement contracts, MHSA, EPSDT, First Five Commission, and group home residential contracts. Responsible for detailed understanding of OMB Circulars A-122 and A-133 and the application of direct and indirect costs to various programs.

Responsible for annual funding agency budgets as well as the Annual Operating Budget Revenue and Other Expense categories. Forecast periodic revenue results and report to management.

Prepares quarterly administrative and/or budget adjustments for County Reimbursement Contracts.


Interface with program managers, funding agencies, and management to generate revenue budgets on a periodic basis as required and for the Fiscal Year ending Operating Budget.

Prepare funding agency budgeting templates and submit to funding agencies on a timely basis with management's approval. Document and distribute funding agency budgets as appropriate.

Incorporate and develop revenue operating budgets, recommend revisions as necessary.

Forecast revenue on a periodic basis by gathering appropriate data such as census, cost contract spend rates, etc to develop independent methods of measurement and prediction of revenue streams.

Prepare monthly invoices to appropriate funding agencies according to agency requirements accurately and on a timely basis.

Prepare and distribute Cost Reimbursement reports in such a manner to allow program managers to certify the monthly reports to the various funding agencies.

Prepare detailed procedures to document the revenue cycle and related tasks.

Accurately prepare and record detailed invoices and post to the accounting software to record monthly revenue from various funding agencies.

Maintain monthly reports for cost reimbursement spend rates, budget targets with actual results (is. Bed nites, desk days, treatment units), and other analytical and statistical information as may be necessary to accurately interpret the results of operations.

Prepare monthly billings to various funding agencies according the agencies requirements including census driven billings to residential/group home funders, school districts, private placements, etc.

Investigate and respond to funding agency questions about billings and resolve discrepancies on a timely basis. Document discrepancies to ensure improvement and compliance with funding agency requests.

Review and follow up with various funding agencies to ensure timely collection of invoices and billings. Understand the collection schedule for various funding agencies.

Forecast cash receipts collections and report same on six (6) week cash forecast maintained by Accounting Manager.

Reconcile cash receipts deposits to Accounts Receivable activity and other accounting records, as appropriate.

Maintains Accounts Receivable Flash Report and notifies supervisor of accounts that are past due.

Code cash receipts for the Payroll specialist to record in the Accounting system on daily basis.

Performs Revenue Recovery activity including contacting agencies, making decisions regarding collectability and reasonableness of continued effort on each item. Prepares spreadsheet detailing amounts due to agencies and remediation activities to minimize revenue recovery.

Identifies process issues that lead to Revenue Recovery items. Implements continuous quality improvement strategies to improve processes to minimize Revenue Recovery items. Follows through to implement process improvements.

Reconciles Revenue Recovery General Ledger account on a monthly basis. Including the Deferred Revenue GL account.

Prepare and/or review monthly indirect cost pools and the allocation of indirect cost to the various programs.

Ensure that indirect cost allocation is prepared and posted to the general ledger on a timely basis to ensure billings properly and accurately reflect indirect cost on a monthly basis.

Review departmental financial statements on a monthly basis to identify unusual month to month fluctuations, variances to budget, and year over year fluctuations.

Prepare departmental financial statements for Accounting Manager to distribute to program managers on a timely basis each month.

Update monthly reports indicating cost reimbursement percentages, comparison to budgeted targets, and other analytical indexes to promote understanding of revenue trends.

Respond to program managers' questions or requests for additional information.

Interprets and applies corporate financial policies, government legislation and accounting theory.

Assist in the development of auditing procedures and uniform auditing standards to be used throughout the organization.

Visit program sites on a regular basis to conduct fiscal program reviews.

Analyzes data obtained for evidence of deficiencies in controls, duplication of effort, extravagance, fraud, or lack of compliance with laws, government regulations, and management policies or procedures.

Maintains complete and accurate records. Always maintains confidentiality of patient information.

Assists with related special projects, as required.

Other duties as assigned.


Ability to read and interpret documents such as safety rules, instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of payers, clients or employees of organization.


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving fiscal data bases, accounting, and billing.


Ability to accurately calculate figures and amounts. Ability to work with mathematical concepts such as cost benefit analysis budgets, billing databases and statistical data. Ability to apply concepts such as cost analysis, percentages, and fiscal projection to practical situations.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand: walk: sit: use hands and fingers, or feel: reach with hands and arms: and talk or hear. The employee must occasionally life up to 15 pounds when necessary. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to focus.


The work environment is in an office environment with low to moderate noise level. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor's degree in accounting or related majors.
  • Minimum four years of experience in accounts receivable, fiscal analysis, revenue recognition, indirect cost allocation, and contract management.
  • An understanding of accounting principles, revenue recognition, contractual requirements, OMB circulars, and related accounting pronouncements that govern non-profit organizations.
  • An understanding of IRS Form 990 as it relates to donor tracking, revenue recordation, and other federal and state tax requirements related to revenue for a non-profit organization.
  • An understanding revenue streams such a federal, state, and counting funding sources, taxing sources, etc.

  • San Diego, California, United States of America
    San Diego Center For Children
    San Diego Center For Children
    1/11/2019 7:55:15 AM

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