Job Application

Job Title: Facilities/Stock Coordinator

Location: Stoke-on-Trent

Salary: Competitive

Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.

Responsibilities:

• Oversee inventory levels of supplies, equipment, and materials
• Regularly check stock levels and reorder as necessary to prevent shortages
• Ensure accuracy and completeness of paperwork when ordering stock
• Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking
• Compare received items against orders to verify accuracy and address discrepancies promptly
• Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting
• Conduct routine inspections of facilities to identify maintenance needs and address issues promptly
• Coordinate with specialised contractors for more complex repairs or projects as needed
• Welcome visitors and direct inquiries to the appropriate departments or individuals
• Manage incoming and outgoing mail, including sorting, distribution, and organisation
• Schedule appointments, meetings, and conference room bookings efficiently
• Assist in organising events, meetings, and conferences, ensuring necessary supplies are available
• Provide administrative support such as data entry, filing, and document preparation
• Aid in office moves, furniture arrangement, and space planning as required
• Ensure compliance with health and safety regulations within the workplace
• Monitor security systems and procedures to safeguard the premises and its occupants
• Act as a point of contact during emergencies and coordinate responses effectively
• Provide courteous and professional assistance to employees, visitors, and clients
• Address and resolve facility-related issues or concerns promptly to maintain a positive working environment
• Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making
• Generate reports and documentation as necessary for management or regulatory purposes
• Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs
• Implement improvements to streamline inventory management practices and enhance overall operations

Education And Experience Requirements:

• Experience in facilities management, maintenance, or a related field
• Experience with stock control, inventory management, and/or purchasing
• Experience in customer service is advantageous
• Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting
• Familiarity with inventory management software or systems for tracking stock levels and orders
• Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors
• Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively
• Problem-solving skills to identify issues and find practical solutions
• Ability to work independently with minimal supervision as well as collaboratively within a team
• Flexibility and adaptability to respond to changing priorities and handle unexpected situations
• Professionalism and a positive attitude in providing customer service and representing the organisation

*Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation*