Job Application

Project Support Officer - Outside IR35 - 12 Month contract

Loriens leading public sector client is looking for a skilled Project support officer to join their team within their growing Change lab on an initial 12 month contract.

• Management and administration of finance processes within lab. Maintain finance workbook - identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data
• Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders
• Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed
• Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking
• Become familiar with the internal governance framework - LOAD - and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider community. Be a point of contact in the lab for coaching on LOAD framework
• Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework
• Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab
• Facilitate meetings where required
• Actively participate in all " Community of Practice" meetings and events (PMO)
• Understand value/benefits, and measurements of value
• Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required.
• Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact
• To support the lab in compliance with relevant policies and procedures eg corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation. Maintaining up to date civil lab records for example lab resourcing and communications events/plans
• Arranging and facilitating the full range of project events, eg external audits and stakeholder events
• Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role
• Organise appropriate induction for all new starts in the lab

Business Skills:-

• Understand business vision and value targeted of the lab
  • Value measures and weighting
  • Pace, timing and business expectation
    • Time dependent enablers and attached value impacts
• Understand LOAD and audit processes and documentation

Human Resource Skills:-

• Lead through example and contribute to the appropriate agile culture and values to enable business agility
• Excellent communication skills
• Coaching skills

This role contributes to:

• Delivery of value within the lab
• Supporting and developing agile delivery teams
• Capability of understanding the translation of operational strategic objectives into targeted value outcomes, themes and epics

Essential skills and experience:

• Experience managing project level financial reporting, organising events eg audit or whole lab delivery events
• Good experience in embedding governance within team
• Good People and communication skills
• Ability to improvise and adapt
• Work to deadline and mange workload to prioritise
• Act as the "go to" person within Labs for LOAD, audit and RAID questions and guidance
• Explain his/her area of expertise clearly to others
• Not only answer why things are done, but how
• Confident report builder using available report building tools

Desirable skills and experience:

• The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS)
• Worked in Agile delivery environments previously
• Understand the language/terms/jargon in their assigned lab
• Experience of Azure Dev Opps and or previous experience using Jira and Confluence

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.