Job Application

Facilities Officer| 23 Months (Outside IR35)| Onsite (Edinburgh)|

Harvey Nash's client is recruiting for a Facilities Officer on a 23 month contract. Please note this role is full time, but part time (3 days a week) may be considered.

Main Responsibilities

• Assist the Assistant Head: Operations in maintaining the estate, covering approximately 20,000 square feet across two floors.
• Coordinate and manage planned and reactive maintenance work, while maintaining associated records and ensuring yearly compliance.
• Take responsibility for Health & Safety activities, including First Aid, Fire Safety, and DSE assessments/monitoring.
• Manage equipment and supplies to meet requisite Health & Safety standards.
• Conduct quarterly H&S inspections and associated reporting/record-keeping.
• Update and deliver H&S inductions and annual training.
• Support the development, implementation, and review of risk assessments for all office-related services.
• Manage requests received into the Facilities and Health & Safety mailbox, responding within agreed SLAs and prioritizing effectively.
• Act as liaison for Inquiry HSLOs and Fire Marshals, organizing relevant training and attending meetings to address feedback and concerns.
• Work with the building management team/landlord to ensure compliance with H&S regulations under the supervision of the Assistant Head: Operations.
• Handle administrative functions related to subcontractors, permits to work, risk assessments, and method statements.

Key Skills

Technical Knowledge:

• Excellent customer services skills with a proven background in properties/facilities management or front of house services.
• IOSH/NEBOSH Qualification or relevant professional experience
• Excellent administrative skills including experience of Microsoft Office suite.
• Experience carrying out Health & Safety audits/inspections.
• A strong knowledge of H&S regulations, legal, and best practice requirementsTop of Form

People Skills:

• Excellent interpersonal and communication skills
• Strong problem-solving skills with ability to work autonomously and with a flair for continuous improvement.
• Proven ability to prioritise own workload.
• Flexibility in working hours to meet business needs.

This role falls outside of IR35 and is onsite site working in the Edinburgh office. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland. To apply, please send your CV using the link.