Job Application

Job Title: Executive Assistant to Board of Director (Italian Speaking)
Job Type: Permanent
Salary: Competitive and based on experience
Location: London (Hybrid)

Keywords: Executive Assistant, EA, Board of Director, Italian Speaking, London.

Our client is seeking an enthusiastic and committed Executive Assistant who is fluent in both English and Italian. This role offers a unique opportunity to support the Director and Alternate Director of a prestigious international banking organisation. The successful candidate will be responsible for ensuring the smooth running of the Constituency Office, providing administrative and secretarial support, and handling relations with authorities, business community and staff in a multicultural setting. This role requires excellent organisational skills, strong interpersonal communication, and the ability to adapt to change positively.

. Opportunity to work in a prestigious international organisation
. Role requires fluency in both English and Italian
. Offers a diverse range of responsibilities and opportunities for personal growth

What you'll do:
As an Executive Assistant, you will play a crucial role in supporting the Director and Alternate Director. Your day-to-day responsibilities will include managing diaries, arranging meetings, dealing with visitors, making travel arrangements, handling expense records, drafting correspondence, monitoring communications with capitals, preparing for Annual Meetings and other major events. You will be expected to handle these tasks efficiently while maintaining a positive attitude towards change.

. Provide administrative and secretarial support to the Director and Alternate Director
. Ensure the smooth running of the Constituency Office
. Handle routine administrative business of the office efficiently
. Manage diaries; arrange internal and external meetings; deal with visitors
. Make travel arrangements, hotel reservations, and arrange visas as required
. Deal with expense records for Constituency budget purposes
. Draft routine business correspondence as required
. Monitor communications with capitals and ensure Constituency requirements are being looked after
. Prepare necessary preparations for Annual Meetings and other major events

What you bring:
The ideal candidate for this Executive Assistant role will bring proven secretarial or administrative experience along with fluency in both English and Italian. They will have excellent organisational skills with the ability to work on their own initiative. Their computer literacy should extend to MS365 Teams, Microsoft Outlook, Word, Excel, PowerPoint and SAP. They should possess excellent communication skills in both written and spoken forms. Experience in dealing with other institutions and the business community, along with diplomatic skills and protocol experience to handle relations with authorities, will be highly beneficial.

. Proven secretarial/administrative experience
. Fluent English and Italian, both written and spoken
. Excellent organisational skills and ability to work on own initiative
. Good typing skills (55 wpm)
. Computer literate: MS365 Teams, Microsoft Outlook, Word, Excel, PowerPoint and SAP
. Excellent communication skills, both written and spoken
. Experience in dealing with other institutions and the business community
. Diplomatic skills and protocol experience to handle relations with authorities

What sets this company apart:
Our client is a prestigious international organisation that represents multiple countries. They are committed to fostering a multicultural environment where everyone is treated with fairness and respect. They offer a diverse range of responsibilities and opportunities for personal growth, making it an ideal place for those who are looking to develop their career in an inclusive and dynamic setting.

What's next:
Ready to take the next step in your career? Apply now!
Apply today by clicking on the link provided. We look forward to receiving your application!

Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing