An exciting opportunity has arisen within our Property & Asset Management team in Oxford, for a driven individual to join the team as an administrator. The post holder will take ownership of all relevant administrative duties, working alongside the property and asset management team providing efficient, high level support, including management of health and safety compliance, invoicing and client management, anti-money laundering checks and other compliance due diligence, call handling, typing and preparation of communications and documents, maintenance of file systems, diary management and other administrative duties as required.
We offer a highly competitive salary package, with flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements, and these can be discussed at the application stage.
Main Tasks: Produce accurate and well-presented documents including reports, client correspondence, presentations, and spreadsheets within agreed time frames, following accurate data inputting into TRAMPS or Excel. Process invoices and support in the preparation of departments budgets and forecasts.
Liaise with the property managers to ensure the health and safety trackers are kept up to date and works are commissioned. Maintain close communication with other administrators across different divisions to always ensure efficient running of the department. Undertake general administration tasks within the team and office to ensure the smooth running of the business.
Develop and maintain a working knowledge of compliance information such as money laundering and clients' compliance systems (for administrative purposes) Assist Surveyors in the smooth day to day running of a nationwide portfolio of properties. Man the helpdesk and respond within agreed timescales to enquiries or faults logged. Assist with the preparation of annual service charge budget and reconciliation reports.
Update records and maximise the use of databases to ensure client and tenant details are up to date. Assist surveyors with occasional site visits. Carry out timely and accurate administration of databases.
Handling minor property repairs and maintenance issues.This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.
What will it take to be successful?The ideal candidate will have experience of managing a varied workload, excellent team building skills and will be able to take a flexible approach when managing your priorities, ensuring deadlines are met.
To be successful you will need strong attention to detail, excellent communication skills, and experience using MS programmes. You will have a professional outlook, and the desire to contribute to the success of a busy team. You must have experience of working in a busy client focused environment.
Knowledge of the property industry is desirable, but not essential. Ideally you will have an interest in our industry, be eager to learn and work efficiently and effectively under the pressures of a thriving office. We offer a supportive team environment and the opportunity to develop your knowledge of the property industry.
Location: Summertown, Oxford
Job Type: Full Time, Permanent
Salary: Competitive
Benefits: Competitive You may have experience of the following: Clerical Support, Office Clerk, Office Administrator, Admin Assistant, Office Admin, Administrator, Administrative Assistant, Office Assistant, etc.REF-.
