Conveyancing Team Assistant

JOB TITLE: CONVEYANCING TEAM ASSISTANT

SALARY: £25,000 - £27,000

HOURS OF EMPLOYMENT: Monday to Friday

BENEFITS: 25 + stats + excellent additional bens

Do you commute to work at a distance and are now looking to work in Cambridge? Do you have experience in Residential Conveyancing and want to support a busy team? If so, an excellent opportunity has arisen for a Legal Team Assistant at a forward-thinking Cambridge law firm. If you are an experienced Conveyancing Assistant or Secretary seeking a work-life balance with good IT skills, we welcome your CV.

Main Purpose of the Role:

To provide the team and wider Department with the administrative support they need, to allow seamless legal services to clients and to help them maximise the amount of time they can spend on client work.

Daily Duties:

• Extensive client liaison - Interaction with clients, including telephone discussions/meetings and greeting at appointments.
• Taking new enquiries using the new enquiries form
• Dealing with the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record-keeping, billing, key dates, write-offs, credit control matters - hand over to office Administrator for file closing.
• Management of outgoing paper-based posts to the Office Administrator.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly.
• Keeping fee earners up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Managing nationwide and international travel.
• Extensive diary and inbox management.
• Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
• Produce documents to a high standard.
• Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
• Undertake Department Specific duties where applicable.
• Support, if required, the wider functions and departments of the Firm
• Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.

PERSON SPECIFICATION:

• Residential Property experience
• You can expect full support and ongoing training from the outset with genuine prospects for career progression.
• Well organised
• Excellent knowledge of Microsoft Office
• Excellent communication skills
• Team player
• Take ownership of your workload
• Ability to work under pressure to set deadlines
• Willingness to work well as part of a busy, friendly team
• A commitment to providing excellent customer service
• Can build a rapport with clients
• Are you a Legal Secretary, Float Secretary, Secretary, Legal Assistant, Team Assistant, Commercial Property or Residential Conveyancing with Digital Dictation, BigHand, Document Production experience and reside near St Ives, Cambridge, Huntingdon, Houghton, Godmanchester, Hilton, Ely, Chatteris, Haddendham.