Office Manager and Personal Assistant

Our lovely client, a family office LLP based in the West End are looking for a polished and professional PA/OM to support them in their day to day running of the office and support of two partners.

Duties include but not limited to

• Generally being the Front of House/Office Manager and first port of call for all staff, Partners and clients
• Assisting the Partners with day to day tasks and projects and mailbox management if and when required
• Management of office affairs and staff requirements generally
• Management of archive file procedure and maintain a clean and tidy office
• Assisting with all matters relating to compliance, including for Lexcel and ISO9001 and CQS.
• Dealing with certain HR issues before Partner involvement.
• Shopping (general for office and for Partners as required)
• Preparing documents, bundles and Engrossments
• General preparation of documents and bills.
• Detailed note taking (rarely).
• Arranging meetings and keeping a central diary for the firm. Ensuring Partners are kept updated with calendar reminders, deadlines and events
• Organisation of office supplies and store room.
• Ordering of office supplies, stationery and correspondence with suppliers.
• Assistance with business development and marketing as required
• Organisation of business affairs for Partners.
• Making sure office reception, board rooms and print room are tidy
• Greeting clients and other persons
• Client hospitality before, during and after meetings and other office attendances. Emphasis is placed on this.
• General office errands.
• Arranging office lunch as and when requested to so.
• Arranging couriers and other postage
• Assisting Partners with personal matters and appointments, as and when requested to do so.
• Managing firm events, including summer and Christmas events and other events which may take place during the year
• Telephone Answering and call management

Please apply wth your CV. With regret we cannot respond to unsuccessful applicants.